CyberMark Careers

Data Consent

CYBERMARK California Employment Candidate Privacy Notice

Issued: 09/15/2022

This California Employment Candidate Privacy Notice (“Notice”) explains our collection, use, and sharing of Personal Data (defined below) of applicants and prospective California employees and workers (“Candidate(s)”). This Notice applies to CYBERMARK and to our controlled affiliates and subsidiaries (“CYBERMARK”). CYBERMARK may collect or process Personal Data on behalf of another entity which employs a Candidate. If a Candidate is hired for employment in California, we will use and retain Personal Data as described in the California Employee Privacy Notice. This Notice is designed to comply with the California Consumer Privacy Act (“CCPA”).

This Notice is not intended to create any rights beyond those that exist by virtue of applicable California privacy and data protection law.

Personal Data Collected

The CCPA defines personal information as “information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household.” (“Personal Data”)

Personal Data includes, but is not limited to, the following if it identifies, relates to, describes, is reasonably capable of being associated with, or could be reasonably linked, directly or indirectly, with a particular Candidate or Candidate’s household:

contact information and identifiers, such as first and last name, online identifiers, account and user names, aliases, IP address, email addresses, home and postal addresses, telephone numbers, signatures and other identifiers described in the sensitive information category below;
demographic data, such as age including date of birth, gender, marital status, spouse and dependents, and certain sensitive data categories, described below;
professional and background information, such as resumes/cvs, references, recommendations, academic and education background and qualifications, work skills and experience, professional certifications and registrations, language capabilities, training courses attended, work and salary history, criminal background checks, health screenings or certifications, and driving and vehicle licensing and history;
work permit status, such as immigration, residency, and related information;
benefits information, such as information for determining benefits and cost estimation, (which may require information about gender, age, including birthdate, marital status, and personal data of spouse and dependents);
travel information, such as loyalty programs numbers; dates and length of travel; hotel names and locations; travel routes and departures, stops, and destination points;
sensitive data, such as government-issued identifiers including, social security, taxpayer identification, driver’s license, and national/ID passport numbers; criminal offenses; information about California and federal protected classes; such as race/ethnic and national origin; marital status; gender; age; and sexual orientation where permitted by law and on a voluntary and consensual disclosure basis; and other information necessary for a legitimate human resources, business, security, or safety-related purpose.

Third Party Sources of Personal Data

CYBERMARK collects Personal Data from a variety of third-party sources, including as follows:

Service Providers (e.g., expense reimbursement services)
Travel Partners (e.g., travel agents and portals, car service, and ride share companies)
Background Check Services
Online Sources (e.g., LinkedIn)
Open Government Databases
Insurance and Benefits Providers

Purposes of Use

CYBERMARK collects, uses, retains, and discloses Personal Data as appropriate to administer and carry out the recruitment and hiring process, including for human resources purposes, and for operational and business, safety, and security purposes and as described in this Notice and below.

Human Resources Uses

Recruitment and hiring decisions
Contact information and identifiers; professional and background information; benefits eligibility information; analytics or monitoring data; sensitive data
Interview travel and expense reimbursement processing
Contact information and identifiers; travel information; analytics or monitoring data
Benefits eligibility determination
Contact information and identifiers; benefits information; analytics or monitoring data, sensitive data

4.) Equal employment opportunity, diversity, inclusion and accessibility programs • Contact information and identifiers; sensitive data

5.) Legal and policy compliance administration and enforcement, including for the purpose of anti-discrimination laws and government reporting obligations

Contact information and identifiers; facial images, and audio information; demographic data; professional and background information; personal vehicle information; work permit status; analytics or monitoring data, sensitive data

Business Uses

Managing, monitoring, protecting, and improving, CYBERMARK Systems, assets and resources, including managing and protecting unauthorized access and use of company, personal and customer data, devices, systems, and infrastructure; and protecting CYBERMARK networks from intrusions.
Contact information and identifiers; facial images, and audio information; demographic data; professional and background information; travel information; analytics or monitoring data
Managing, monitoring, protecting, and improving, parking, buildings, office space, conference rooms, facilities, catering and café services, including monitoring and administering building occupancy and parking and transportation; operating and monitoring physical security systems, such as CCTV, key card entry systems, and guest logs; registering personal vehicles and logging exit and entry times; and emergency notification services.
Contact information and identifiers; facial images, and audio information; demographic data; professional and background information; personal vehicle information; travel information; analytics or monitoring data
Managing and improving workplace efficiency and effectiveness.
Contact information and identifiers; facial images, and audio information; demographic data; travel information; analytics or monitoring data
Communications and collaboration.
Contact information and identifiers; facial images, and audio information; demographic data; travel information; analytics or monitoring data
Delivery of information, goods and services.
Contact information and identifiers

6.) Legal and policy compliance administration and enforcement, including monitoring access and use of Company Systems.

Contact information and identifiers; visual, facial images, and audio information; demographic data; professional and background information; travel information; analytics or monitoring data

7.) Research and improvement of Company Systems, processes, products, services and technology.

Contact information and identifiers; visual, facial images, and audio information; demographic data; professional and background information; travel information; analytics or monitoring data

If you become an CYBERMARK employee, Personal Data that was collected as part of the application and hiring process will become part of your employee file and will be used for Human Resource Uses and Business Uses as described in our California Employee Privacy Notice

Sharing of Personal Data

We share Personal Data with your consent or for purposes described in this Notice.

For example, we share Personal Data with:

Our subsidiaries and affiliates share data and common data systems.
We share Personal Data with vendors or agents working on our behalf. For example, companies we’ve hired to provide recruiting, hiring, travel, and administrative services; or protect and secure our systems and services.
We share Personal Data with independent third parties, such as benefits partners to facilitate benefits onboarding and selection, (e.g., health and insurance providers) and with third-party product or service providers (e.g., travel agents and services). To the extent that you provide, or consent to our providing, your Personal Data to third parties, your Personal Data is governed by their privacy statements.
We may also disclose Personal Data as part of a corporate transaction or proceeding such as a merger, financing, acquisition, bankruptcy, dissolution, or at transfer, divestiture, or sale of all or a portion of our business or assets.

We will also access, transfer, disclose, and preserve Personal Data when we believe that doing so is necessary to:

comply with applicable law or respond to valid legal process, including from law enforcement or other government agencies;
operate and maintain the security of CYBERMARK Systems, including to prevent or stop an attack on our computer systems or networks;
protect the rights or property or ourselves or others, including enforcing our agreements, terms, and policies; or
act in urgent circumstances such as protecting the health or personal safety of an employee, agent, customer, user of CYBERMARK services, or member of the public.

Finally, we may share de-identified information in accordance with applicable law.

Changes to This Notice

CYBERMARK may occasionally update this Notice to reflect changes as required by law, CYBERMARK practices, or procedures. If we make material changes to this Notice, or in how we will use the Candidate’s Personal Data, we will provide notice or obtain consent for such changes as appropriate prior to implementing the change.

Contact Information

Candidates may contact HR with any questions or complaints regarding CYBERMARK’s compliance with this notice.

By applying, you are agreeing with the above notice and release CYBERMARK from any and all liabilities.